Join the CPI Team
Careers with CPI
As Account Manager, you will create and deliver diverse and scalable conference experiences and manage their own portfolio of events. A vital component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client, including overall responsibility and accountability for the conference delivery; financial management; client management; marketing strategy; and driving delegate attendance and profitability for CPI.
More specifically:
- A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client.
- Attendance at committee meetings to include all pre-meeting preparation and follow up.
- Overseeing the setup and management of online registration of bookings.
- Working with our programme team in the setup and management of online abstract submissions.
- Updating the Director and CEO on the progress of your conferences both financially and logistically.
- Attending and presenting at sales presentations as the appointed account manager.
- Venue and catering management
- Audiovisual equipment, staging, lighting and production
Evening functions include staging, lighting, entertainment, décor - Excursions and tours
- Exhibition and sponsorship management, sales and fundraising
- Management of hotel allocations, including negotiating contracts
- Working with our in-house design team on; brand design, writing brochure/website content
Marketing and promotion of the events - Branding of the venue including set design, indoor and outdoor signage
- Event materials
- Creative programme design and speaker management
- Putting together conference and event budgets, budget management, cash flow management and financial control of each conference/event.
- Overseeing the delegate services team member on designing, building, and managing the online registration system for their assigned projects, including invoicing and credit control.
- Accommodation management, including hotel allocations, negotiating the contracts and rates.
- Liaising directly with agents, direct clients or representatives on all aspects of the project.
- Assisting with the organisation, coordination and implementation of site inspections and fam trips.
- Work on-site during your own events and events of other Account Managers.
- Assisting the Senior Management Team in the overall growth and development of the Company.
- Ad hoc duties as required
This is a brilliant opportunity to join CPI, an international award-winning professional conference organiser and further your career in conference production. We believe it is our
responsibility to harness your creativity, conference design and maximise technology to create new value for our clients and their delegates. Together we are a dynamic and passionate team, developing and delivering amazing conferences for our clients. Working as part of a close-knit and creative operations team, you will be an integral part of the conference development process from beginning to end. CPI can promise you an environment that not only encourages your best but also rewards it with plenty of room to grow. Our success is powered by people and technology; we are always seeking ways to amaze our clients.
- You will create and deliver diverse and scalable conference experiences and be the go-to person for your clients and their committees, supporting and guiding them through the planning process and delivering an exceptional experience for their delegates.
- You will have responsibility for all aspects of the conference, from budget and financial management to the marketing and communications strategy to drive delegate numbers and profitability.
We look for candidates who are:
- Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
- Creative; you then think and operate outside the box
- Curiosity: Taking the time to look, learn and discover something new every day.
- Ingenuity: Finding creative ways to solve problems and create opportunities.
- Fearlessness: Acting with confidence and without fear of failure.
- Quality: Taking pride in the craft and the robustness of our output.
- Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.
Skills Required
- Third level qualification in event management, business administration, or project management is essential
- Minimum five years’ experience
- Exceptional verbal, written, communication, presentation skills and stakeholder engagement
- Solutions focussed, with the ability to quickly problem-solve
- Commercially astute
- Assimilates complex information quickly
- Will have curiosity and the desire to learn about our clients
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
As Fulfilment Manager, the Employee will report to the Commercial Director. The Fulfilment Manager is responsible for the successful delivery and fulfilment of all sponsorship and exhibition commitments across the company’s portfolio of conferences and events (in person and virtual) in Ireland, UK and Globally. Working closely with the Commercial and Operations Team, sponsors, exhibitors, industry partners, venues, and suppliers, the Fulfilment Manager ensures that every contracted sponsorship and exhibition benefit is delivered accurately, professionally, on time, and to the highest standard. The role is central to maintaining excellent client relationships by ensuring sponsors and exhibitors receive an outstanding experience from contract handover through to post-event completion.
Key Responsibilities
Sponsorship & Partnership Fulfilment
- Manage the end-to-end fulfilment of all sponsorship, partnership and exhibition agreements across the conference portfolio.
- Act as the primary operational contact for sponsors, exhibitors and industry partners, ensuring all contractual benefits are delivered accurately, on time and to a high standard.
- Build and maintain strong client relationships to maximise partner satisfaction, retention and future commercial opportunities.
- Maintain Operational Partnership Agreements and produce fulfilment reports using EventsAIR.
- Work closely with the Commercial Team to ensure all promotional benefits are delivered.
Exhibition Management
- Coordinate all operational aspects of the exhibition, including floor plan development, exhibitor communications, stand requirements and liaison with exhibition contractors, venues and suppliers.
- Develop and maintain exhibitor and volunteer manuals, operational documentation and exhibitor communications.
- Oversee exhibition build-up, breakdown and onsite exhibitor support as required.
Industry Educational Sessions
- Coordinate the operational delivery of all industry educational sessions for in-person, virtual and hybrid events.
- Arrange speaker demonstrations, Industry Partner Q&A webinars and manage the upload of session content within EventsAIR.
- Ensure all industry partner educational commitments are delivered in accordance with agreed requirements and ABPI Code requirements.
Financial & Supplier Management
- Coordinate sponsorship and exhibition invoicing, monitor payments, issue payment reminders and maintain accurate financial tracking records.
- Negotiate and manage relationships with third-party suppliers and exhibition contractors to ensure quality service delivery and value for money.
- Manage third-party supplier commissions and mark-ups, issuing invoices for additional revenue streams while ensuring accurate tracking and reconciliation.
Event Delivery
- Attend client meetings and provide updates on sponsorship and exhibition fulfilment.
- Manage onsite sponsorship and exhibition operations, including industry educational sessions, ensuring a high-quality experience for partners and exhibitors.
- Undertake post-event evaluations and recommend continuous improvements to sponsorship and exhibition delivery.
General
- Configure and maintain sponsorship and exhibition elements within EventsAIR, including online portals, reports, checklists and automated communications.
- Maintain accurate sponsorship, exhibitor and partnership records and work with the EventsAIR support team to resolve system issues.
- Manage project delivery through Monday.com, maintaining conference checklists, dashboards and progress updates to ensure milestones and deadlines are achieved.
- Ensure compliance with company procedures, quality standards and agreed project timelines.
- Undertake additional duties and projects as required to support the Commercial Team and the successful delivery of conferences and events.
- Collaborate with the Marketing, Design, Delegate Services and Operations teams on sponsor branding, website content, delegate communications, programmes and promotional materials.
- Identify opportunities to enhance sponsor value and contribute to the development of new commercial partnerships.
- Provide guidance on ABPI Code of Practice requirements, ensuring compliant sponsorship, exhibition activities and promotional opportunities while supporting commercial objectives
What Success Looks Like
- 100% delivery of contracted sponsorship benefits.
- Sponsor and exhibitor satisfaction and retention.
- Timely completion of fulfilment milestones.
- Accuracy of sponsor branding and exhibitor information.
- Efficient resolution of sponsor and exhibitor queries.
- Positive post-event feedback from commercial clients.
- Continuous improvement of sponsorship and exhibitor fulfilment processes.
Skills and Experience
Essential
- Experience in sponsorship fulfilment, exhibition management, conference management, events, or client services.
- Strong organisational and project management skills.
- Excellent attention to detail.
- Outstanding communication and relationship management skills.
- Ability to manage multiple projects simultaneously while meeting deadlines.
- Strong administrative and coordination skills.
- High level of customer service orientation.
- Proficiency in Microsoft Office applications
Desirable
- Experience within a Professional Conference Organiser (PCO), association, exhibition organiser, or event agency.
- Knowledge of conference sponsorship and exhibition sales processes.
- Familiarity with floor planning and exhibitor management systems.
- Experience working with virtual or hybrid event sponsorship opportunities.
- Experience using CRM, event management, or registration systems
Personal Attributes
- Exceptionally organised and detail-oriented.
- Proactive with excellent time management skills.
- Strong interpersonal and relationship-building abilities.
- Professional and confident when dealing with senior stakeholders.
- Customer-focused with a commitment to service excellence.
- Flexible and adaptable in a fast-paced environment.
- Solutions-focused with strong problem-solving skills.
- Able to work independently while contributing positively to a collaborative team environment.
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
As Conference Producer, the Employee will support the Account Manager in creating and delivering diverse and scalable conference experiences and manage their own portfolio of events with the support of the Operations Director. A vital component of the role is liaising directly with the conference committee on all aspects of the project and guiding the client, including overall responsibility and accountability for the conference delivery, financial management; client management; marketing strategy; and driving delegate attendance and profitability for CPI.
This is a hybrid role based in Dublin.
More specifically:
- Be known and seen as the lead operational contact.
- Support and collaborate with the Delegate Services and Programme Management teams in developing and delivering our conference.
- Build key industry relationships with key stakeholders, suppliers and associations.
- Identify future potential events and ways in which events can be improved.
- Project planning and management, including timeline creation and management.
- Worksheet creation and management.
- Building the conference programme, schedules and tailored back-end and front-end functionality in EventsAIR and other conference delivery platforms.
- Supporting the Account Manager in negotiating contracts, drafting terms and conditions, and signing contracts.
- Attending client meetings and site visits.
- Driving revenue and maximising profits.
- Driving delegate attendance.
- Driving accommodation uptake.
- Working with the marketing team to design and implement promotional campaigns via LinkedIn, Twitter and Facebook.
- Working with Sponsorship and Exhibition to find leads and identify additional revenue-generating opportunities.
- Client meeting management, including agenda setting, meeting notes review and sharing with the client.
- Conference management reporting.
- Social Events and Tour Management.
- Volunteer Management.
- Speaker and Delegate Management.
- Audio Visual / Production coordination and supervision.
- Production of Conference Materials.
- Financial management, including budget creation, budget management, credit control and conference closing.
- Supplier management, rate negotiations, requirements and contracting.
- Sponsorship package creation and overseeing delivery.
- Creation of marketing strategy, delivery of print elements and overseeing strategy implementation.
- Conference brand creation in conjunction with the graphic design team.
Programme management. - Speaker identification and agreement of terms.
- Accommodation management, including contract negotiations, contract signing and releasing.
- Onsite delivery and management.
- Production of the post-conference report and post-event analysis.
- Client and conference evaluations.
- Adhoc duties as required specific to the role.
We look for candidates who are:
- Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
- Creative; you then think and operate outside the box
- Curiosity: Taking the time to look, learn and discover something new every day.
- Ingenuity: Finding creative ways to solve problems and create opportunities.
- Fearlessness: Acting with confidence and without fear of failure.
- Quality: Taking pride in the craft and the robustness of our output.
- Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.
Skills Required
- Third level qualification in event management, business administration, or project management is essential
- 2+ years of work experience with Conference Coordination
- Authorised to work in Ireland
- Exceptional verbal, written, communication, presentation skills and stakeholder engagement
- Solutions focussed, with the ability to quickly problem-solve
- Commercially astute
- Assimilates complex information quickly
- Will have curiosity and the desire to learn about our clients
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
Reporting to the Senior Delegate Services Manager, the Registration Coordinator will be part of a solid customer-centric team dedicated to providing a professional and efficient service delivering virtual, hybrid and in-person conferences. Working as an integral member of conference project teams, you will have the opportunity to take responsibility for the event’s delegate support, administrative, financial and technical aspects.
This is a hybrid role based in Dublin.
As technologies continue to develop, so will this role. However, the key responsibilities and skills are:
Customer Support:
- Directly interact with our customers (conference delegates, sponsors and speakers) via email and phone to manage and resolve requests they may have
- Manage online registration for delegates, sponsors and speakers using our online registration software, Events Air.
- Management of delegate databases
- Responsible for writing copy for information and marketing emails to delegates
- Management of accommodation and tour bookings
- Delivery of customer support and registration functions during a live event
Technology:
- Set up of online registration platform
- Set up and manage of online virtual platform
- Skills include a basic understanding of HTML coding and some basic video editing skills
Financial:
- Management of conference finances, including invoicing, bank reconciliation, credit control and report compilation
- Analyse financial figures to provide regular updates to Account Managers and Clients accurately.
Administrative:
- Assisting with the logistical management of a conference and providing onsite support.
- Responsible for collation and preparation of reports
- Day-to-day upkeep of the website and make changes as necessary
- Corresponding with suppliers
- Attending client meetings and minute taking
- Additional ad hoc duties as required.
We look for candidates who are:
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success.
- Intuitive; you know how to access the key players and create the trust relationship to generate new leads across multiple sectors.
- Curious: You strive to know the client and the industry – The ‘What, Why and How’ of their strategy and tactics
- Ingenuity: Finding creative ways to solve problems and create opportunities
- Fearless: Acting with confidence and without fear of failure
- Quality: Taking pride in the craft and the robustness of our output
- Collaborative: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me.’
Skills Required
- 3rd level qualification in Business Management or similar
- Two years of experience in a relevant professional office environment
- Experience working in an agency or on project-based work is an advantage
- Technical ability, HTML, database management
- Full training will be provided.
Personal qualities
- Familiar with event IT systems (i.e. EventsAir is preferable but not required as full training will be provided)
- Ability to plan, prioritise and execute project activities promptly to strict deadlines
- Excellent knowledge of MS Office, in particular, Excel
- Outstanding organisational skills and a keen eye for detail
- Problem solver and innovative thinker
- Resilient with the ability to adapt and respond to challenging situations
- Confident and capable, with excellent communication skills
- Self-motivated and able to work effectively both independently and as part of a team
- Flexible to work outside office hours and to travel (when we can) to overseas events
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
As Conference Event Manager / Account Manager, you will create and deliver diverse and scalable conference experiences and manage their own portfolio of events. A vital component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client, including overall responsibility and accountability for the conference delivery; financial management; client management; marketing strategy; and driving delegate attendance and profitability for CPI.
This is a remote role based in the UK.
More specifically:
- A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client.
- Attendance at committee meetings to include all pre-meeting preparation and follow up.
- Overseeing the setup and management of online registration of bookings.
- Working with our programme team in the setup and management of online abstract submissions.
- Updating the Director and CEO on the progress of your conferences both financially and logistically.
- Attending and presenting at sales presentations as the appointed account manager.
- Venue and catering management
- Audiovisual equipment, staging, lighting and production
- Evening functions include staging, lighting, entertainment, décor
- Excursions and tours
- Exhibition and sponsorship management, sales and fundraising
- Management of hotel allocations, including negotiating contracts
- Working with our in-house design team on; brand design, writing brochure/website content
- Marketing and promotion of the events
- Branding of the venue including set design, indoor and outdoor signage
- Event materials
- Creative programme design and speaker management
- Putting together conference and event budgets, budget management, cash flow management and financial control of each conference/event.
- Overseeing the delegate services team member on designing, building, and managing the online registration system for their assigned projects, including invoicing and credit control.
- Accommodation management, including hotel allocations, negotiating the contracts and rates.
- Liaising directly with agents, direct clients or representatives on all aspects of the project.
- Assisting with the organisation, coordination and implementation of site inspections and fam trips.
- Work on-site during your own events and events of other Account Managers.
- Assisting the Senior Management Team in the overall growth and development of the Company.
- Ad hoc duties as required
This is a brilliant opportunity to join CPI, an international award-winning professional conference organiser and further your career in conference production. We believe it is our responsibility to harness your creativity, conference design and maximise technology to create new value for our clients and their delegates.
Together we are a dynamic and passionate team, developing and delivering amazing conferences for our clients. Working as part of a close-knit and creative operations team, you will be an integral part of the conference development process from beginning to end.
CPI can promise you an environment that not only encourages your best but also rewards it with plenty of room to grow. Our success is powered by people and technology; we are always seeking ways to amaze our clients.
- You will create and deliver diverse and scalable conference experiences and be the go-to person for your clients and their committees, supporting and guiding them through the planning process and delivering an exceptional experience for their delegates.
- You will have responsibility for all aspects of the conference, from budget and financial management to the marketing and communications strategy to drive delegate numbers and profitability.
We look for candidates who are:
- Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
- Creative; you then think and operate outside the box
- Curiosity: Taking the time to look, learn and discover something new every day.
- Ingenuity: Finding creative ways to solve problems and create opportunities.
- Fearlessness: Acting with confidence and without fear of failure.
- Quality: Taking pride in the craft and the robustness of our output.
- Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.
Skills Required
- Third level qualification in event management, business administration, or project management is essential
- Minimum five years’ experience
- Exceptional verbal, written, communication, presentation skills and stakeholder engagement
- Solutions focussed, with the ability to quickly problem-solve
- Commercially astute
- Assimilates complex information quickly
- Will have curiosity and the desire to learn about our clients
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
This exciting role combines customer support, financial, technology and administration skills within our International Conference and Events Company. our business model is to organise and deliver large scale National and International in-person Conferences, and on occasions to also deliver Virtual Conferences through our digital platforms. We are looking to expand the team to include a Delegate Services Executive within the Delegate Services Team. This is an exciting and diverse role which requires a confident and capable all-rounder with a diverse range of skills and talents.
Reporting to the Senior Delegate Services Manager, the Delegate Services Executive will be part of a strong customer centric team dedicated to providing a professional and efficient service deliveringvirtual, hybrid and in-person conferences. Working as an integral member of conference project teams, you will have the opportunity to take responsibility for the delegate support, administrative, financial and technology aspects of the event.
Key responsibilities include:
Customer Support:
• Directly interact with our attendees (conference delegates, sponsors and speakers) via email and phone, to manage and resolve requests they may have
• Writing copy for information and marketing emails to delegates
• Delivery of customer support and registration functions during live event
Financial:
• Management of conference finances, including invoicing, bank reconciliation, credit control and report compilation
• Analyse financial figures to accurately provide regular updates to Account Managers.
Technology:
• Setting up and Management of online registration for delegates, sponsors and speakers using our online event management software, Events Air. Full training will be provided.
• Day-to-day upkeep of registration portals and make changes as necessary
Administrative:
• Assisting with the logistical management of a conference and providing onsite support.
• Responsible for collation and preparation of reports
• Corresponding with suppliers where applicable
• Attending client meetings
• Excellent knowledge of MS Office, in particular Excel
• Additional ad hoc duties as required.
We look for candidates who are:
- Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
- Creative; you then think and operate outside the box
- Curiosity: Taking the time to look, learn and discover something new every day.
- Ingenuity: Finding creative ways to solve problems and create opportunities.
- Fearlessness: Acting with confidence and without fear of failure.
- Quality: Taking pride in the craft and the robustness of our output.
- Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.
Skills Required
- 3rd level qualification in Business Management or similar
- Experience in a relevant professional office environment would be an advantage
- Experience working in an agency or on project based work would be an advantage
- Basic knowledge of MS Office (Word, Powerpoint and Excel)
- Experience in using Canva and Monday.com is desirable
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
This is a Programme Executive Role within the operations team of Event Partners. This role is hands-on and involves working as part of the Operations team. The successful person must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail.
The Programme Executive will manage large and repeat client accounts with complex programs and significant budgets. They must work exceptionally under pressure, ensuring every event’s smooth and efficient running from the initial handover to the final invoice. This candidate will manage approximately 8-10 events/projects a year and join several site inspections to assist with the procurement of future business.
This is a hybrid role based in Dublin. Types of projects to include but not limited to:
- Incentive Programs
- Corporate Meetings and Conferences
- Award Ceremonies
- Promotions and Product Launches
- Site Inspections
- Familiarisation Trips
Key Duties & Responsibilities:
Leadership:
- Demonstrate a commitment to developing and embracing our core values of people, innovators and partnership.
- Collaborate to define strategic solutions based on our clients’ requirements
- Work collaboratively with key team members, departments, clients, and vendors to build strong content to communicate the best EPI/CPI products, services and initiatives.
- Assist in the formulation of EPI/CPI’s overall operational direction and strategy
- Contribute to research activities to develop creative briefs that align creative work with the needs of EPI and our clients
Role Accountabilities:
- Proactive client account management working on various events and projects
- Attending client meetings and preparation of meetings; attendance via conference calls and in person
- Participation in Client Events such as site inspections in Ireland and other international destinations if required
- Engage in regular communication with clients to ensure that they are exceptionally well serviced
- Budget management with scrupulous attention to detail, as explicitly required for each project as well as budget reporting and post-event analysis
- Venue management, Catering, Audio Visual including staging, lighting, entertainment, décor, Excursions and Tours, Conference & Event Materials, Signage, Exhibition management, Hotel allocations, Marketing & Promotion
- Corresponding and contracting with suppliers to include re-confirming dates, times and booking information
- Solution-driven and proactive approach to managing clients and their needs
- Assistance to the sales team with the organisation, coordination and implementation of site inspections and Fam Trips
- Funding applications to Fáilte Ireland for Site Inspections and Fam Trips
- Invoice processing for suppliers and clients
- Updating company spreadsheets for Finance Team
- Performing other administrative tasks and duties as may be the required
- Work on-site during the event (after hours and weekends included)
- Availability to work outside standard business hours is essential as part of this role
- Extensive understanding of the Irish business tourism product
- Constantly develop new product and service knowledge
- International travel may also be required
Skills Required
Highly organised and with a love for events, we are looking for candidates with a minimum of two years of experience in a similar role with demonstrated experience in providing support at an executive level.
Excellent communication, planning and presentation skills and an ability to tailor their approach to the audience and desired outcome are prerequisites.
The candidate must be hard-working, committed, a team player, ability to work on their initiative.
- A genuine passion for the tourism and events industry
- Highly developed organisational skills for this very hands-on role
- Strong attention to detail & ability to multitask
- Comfortable working in a fast-paced environment with multiple and strict deadlines
- Excellent financial and budget management acumen
- Self-motivated and able to work effectively both independently and as part of a team
- Experience in contracting and negotiating, and managing suppliers to ensure optimal productivity and performance
- Awareness of international cultures and their differences/expectations
- Excellent communication and influencing skills
- Fantastic relationship builder – both internally and externally
- Strong office computer skills, including Word, Excel etc. Database management.
- A third-level qualification is required
- Fluent English is essential; additional languages would be an advantage (most specifically German)
- Right of abode in EU essential
We look for candidates who are:
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success.
- Intuitive; you know how to access the key players and create the trust relationship to generate new leads across multiple sectors.
- Curious: You strive to know the client and the industry – The ‘What, Why and How’ of their strategy and tactics
- Ingenuity: Finding creative ways to solve problems and create opportunities
- Fearless: Acting with confidence and without fear of failure
- Quality: Taking pride in the craft and the robustness of our output
- Collaborative: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me.’
Skills Required
- 3rd level qualification in Business Management or similar
- Two years of experience in a relevant professional office environment
- Experience working in an agency or on project-based work is an advantage
- Technical ability, HTML, database management
- Full training will be provided.
Personal qualities
- Familiar with event IT systems (i.e. EventsAir is preferable but not required as full training will be provided)
- Ability to plan, prioritise and execute project activities promptly to strict deadlines
- Excellent knowledge of MS Office, in particular, Excel
- Outstanding organisational skills and a keen eye for detail
- Problem solver and innovative thinker
- Resilient with the ability to adapt and respond to challenging situations
- Confident and capable, with excellent communication skills
- Self-motivated and able to work effectively both independently and as part of a team
- Flexible to work outside office hours and to travel (when we can) to overseas events
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
We are not actively recruiting for a specific role in the company, however, if you think you would be a good fit within the CPI team, we encourage you to send your CV through to connect@conferencepartners.com.
As Operations Executive (Sponsorship & Exhibition) the employee will be reporting to the Commercial Director, our Operations Executive will handle day to-day activities that enable commercial processes and functions to run smoothly. The role requires exceptional organisational, time management, project-tracking abilities and strong communication skills. The Employee will support the Commercial Director and the Team in creating and delivering diverse and scalable conference experiences. A key part of the role will be managing conference inboxes and correspondence between sponsors and exhibitors driving profitability for CPI and our clients
More specifically:
- Act as the primary point of contact for sponsors and exhibitors, handling all pre-fulfilment queries related to contracts, invoicing, deliverables, and entitlements.
- Provide administrative support to the Commercial Director and Commercial Team as assigned.
- Develop and refine sponsorship and exhibitor packages, working with the Commercial Director to tailor opportunities to industry needs.
- Oversee partner onboarding and handover to fulfilment, ensuring clear communication of deliverables and expectations.
- Coordinate meetings, including preparing and distributing agendas, minutes, proposals, cost estimates, and briefing documents for meetings.
- Manage conference inboxes to ensure all enquiries are tracked, allocated and responded to. Conduct market research and identify potential sponsors and exhibitors, ensuring strong pipelines for future events.
- Design and layout of exhibition floor plans, coordinate with exhibition suppliers and update our interactive floor plan.
- Develop and maintain sponsorship brochures, sales decks, and promotional materials to drive partner engagement.
- Prepare, issue, and track sponsorship contracts, invoices, and payment statuses, ensuring accurate and timely follow-ups.
- Support targeted marketing campaigns and social media strategies to increase sponsorship visibility and event engagement.
- Collaborate with marketing and fulfilment teams to ensure that all commercial commitments are met in event communications.
- Ensure commercial agreements are fully executed, tracked, and communicated across relevant teams.
- Maintain and update all commercial tracking systems, including CRM, Monday.com, and financial reports, ensuring accurate data management.
- Prepare and distribute internal and external reports on confirmed conferences.
- Attend events and liaising with industry partners onsite to ensure all their concerns and needs are addressed.
- Ad Hoc duties as required.
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
As Conference Producer, the Employee will support the Senior Account Manager in creating and delivering diverse and scalable conference experiences and manage their own portfolio of events with the support of the Account Director. A vital component of the role is liaising directly with the conference committee on all aspects of the project and guiding the client, including overall responsibility and accountability for the conference delivery, financial management; client management; marketing strategy; and driving delegate attendance and profitability for CPI.
More specifically:
- Be known and seen as the lead operational contact.
- Support and collaborate with the Delegate Services and Programme Management teams in developing and delivering our conference.
- Build key industry relationships with key stakeholders, suppliers and associations
- Identify future potential events and ways in which events can be improved.
- Project planning and management, including timeline creation and management.
- Worksheet creation and management.
- Building the conference programme, schedules and tailored back-end and front-end functionality in EventsAIR and other conference delivery platforms.
- Supporting the Senior Account Manager in negotiating contracts, drafting terms and conditions, and signing contracts.
- Attending client meetings and site visits.
- Driving revenue and maximising profits.
- Driving delegate attendance.
- Driving accommodation uptake.
- Working with the marketing team to design and implement promotional campaigns via LinkedIn, Twitter and Facebook.
- Working with Sponsorship and Exhibition to find leads and identify additional revenue-generating opportunities.
- Client meeting management, including agenda setting, meeting notes review and sharing with the client.
- Conference management reporting.
- Social Events and Tour Management
- Volunteer Management
- Speaker and Delegate Management
- Audio Visual / Production coordination and supervision.
- Production of Conference Materials
- Financial management, including budget creation, budget management, credit control and conference closing.
- Supplier management, rate negotiations, requirements and contracting
- Sponsorship package creation and overseeing delivery.
- Creation of marketing strategy, delivery of print elements and overseeing strategy implementation.
- Conference brand creation in conjunction with the graphic design team • Programme management.
- Speaker identification and agreement of terms
- Accommodation management, including contract negotiations, contract signing and releasing.
- Onsite delivery and management.
- Production of the post-conference report and post-event analysis.
- Client and conference evaluations.
We look for candidates who are:
- Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
- Creative; you then think and operate outside the box
- Curiosity: Taking the time to look, learn and discover something new every day.
- Ingenuity: Finding creative ways to solve problems and create opportunities.
- Fearlessness: Acting with confidence and without fear of failure.
- Quality: Taking pride in the craft and the robustness of our output.
- Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.
Skills Required
- Third level qualification in event management, business administration, or project management is essential
- Minimum 2 years’ experience
- Exceptional verbal, written, communication, presentation skills and stakeholder engagement
- Solutions focussed, with the ability to quickly problem-solve
- Commercially astute
- Assimilates complex information quickly
- Will have curiosity and the desire to learn about our clients
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
This exciting role combines customer support, financial, technology and administration skills within our International Conference and Events Company. We are looking to expand the team to include a Delegate Services Executive within the Delegate Services Team. This exciting and diverse role requires a confident and capable all-rounder with a diverse range of skills and talents.
Reporting to the Senior Delegate Services Manager, the Delegate Services Executive will be part of a solid customer-centric team dedicated to providing a professional and efficient service delivering virtual, hybrid and in-person conferences. Working as an integral member of conference project teams, you will have the opportunity to take responsibility for the event’s delegate support, administrative, financial and technical aspects. As technologies continue to develop, so will this role. However, the key responsibilities and skills are:
Customer Support:
- Directly interact with our customers (conference delegates, sponsors and speakers) via email and phone to manage and resolve requests they may have
- Manage online registration for delegates, sponsors and speakers using our online registration software, Events Air.
- Management of delegate databases
- Responsible for writing copy for information and marketing emails to delegates
- Management of accommodation and tour bookings
- Delivery of customer support and registration functions during a live event
Technology:
- Set up of online registration platform
- Set up and manage of online virtual platform
- Skills include a basic understanding of HTML coding and some basic video editing skills
Financial:
- Management of conference finances, including invoicing, bank reconciliation, credit control and report compilation
- Analyse financial figures to provide regular updates to Account Managers and Clients accurately.
Administrative:
- Assisting with the logistical management of a conference and providing onsite support.
- Responsible for collation and preparation of reports
- Day-to-day upkeep of the website and make changes as necessary
- Corresponding with suppliers
- Attending client meetings and minute taking
- Additional ad hoc duties as required.
We look for candidates who are:
- Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
- Passionate; passionate about the work you do, and that excites and inspires others
- Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
- Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success.
- Intuitive; you know how to access the key players and create the trust relationship to generate new leads across multiple sectors.
- Curious: You strive to know the client and the industry – The ‘What, Why and How’ of their strategy and tactics
- Ingenuity: Finding creative ways to solve problems and create opportunities
- Fearless: Acting with confidence and without fear of failure
- Quality: Taking pride in the craft and the robustness of our output
- Collaborative: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me.’
Skills Required
- 3rd level qualification in Business Management or similar
- Two years of experience in a relevant professional office environment
- Experience working in an agency or on project-based work is an advantage
- Technical ability, HTML, database management
- Full training will be provided.
Personal qualities
- Familiar with event IT systems (i.e. EventsAir is preferable but not required as full training will be provided)
- Ability to plan, prioritise and execute project activities promptly to strict deadlines
- Excellent knowledge of MS Office, in particular, Excel
- Outstanding organisational skills and a keen eye for detail
- Problem solver and innovative thinker
- Resilient with the ability to adapt and respond to challenging situations
- Confident and capable, with excellent communication skills
- Self-motivated and able to work effectively both independently and as part of a team
- Flexible to work outside office hours and to travel (when we can) to overseas events
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!
Job Description:
We are seeking a proactive and motivated Sales Executive to join our dynamic team.
The ideal candidate will be detail-oriented, possess strong communication skills, and will have a desire to grow within the Conference and Events Sector. Existing knowledge of the industry is not necessary but would be an advantage.
The role:
The Sales and Business Development functions within CPI, require the support of a well organised executive that can support the Sales and Marketing Director and the Business Development Director in achieving the team’s sales targets. You will be a key member within a small team and will have lots of opportunity for input, growth and development.
Key Responsibilities:
Market Research:
- Identify and target potential clients through research, networking, and referrals.
- Manage the early research phase to ensure that there is a strong pipeline of potential leads.
- Maintain sales records and an up to date database that supports the sales team’s activities
- Maintain the internal sales pipeline and prepare monthly sales reports
- Stay informed about industry trends, competitors, and market developments to identify new business opportunities.
Supplier Management
- Research and identify potential venues and suppliers as required by prospective clients.
- Reach out to suppliers via email, phone, or other communication channels to check availability and request quotes.
- Maintain a database of supplier information, including contact details, pricing, and product/service offerings.
- Prepare reports and information for senior members of the team to help them in preparing proposals for potential clients.
Client Proposals
- Assist the sales team in preparing proposals, presentations, and other sales collateral.
- Carry out research ahead of client presentations to ensure we are delivering against client needs.
Administration
- Coordinate with internal departments such as marketing, finance, and operations to ensure seamless execution of sales activities.
- Provide administrative support, including managing calendars, scheduling meetings and meeting key submission deadlines.
Education and Experience:
- Degree in Event Management, Business, Marketing, or a related field.
- Ideally 1-2 years of experience in B2B sales, preferably in the events, conferences, or hospitality industry.
Skills and Competencies:
- Excellent communication and interpersonal skills, both written and verbal.
- Ability to build and maintain relationships with clients and stakeholders.
- Proficiency in Microsoft Office and CRM software (e.g., Salesforce, Monday.com).
- Highly organized with the ability to manage multiple tasks and priorities effectively.
Personal Qualities:
- Self-motivated and results-oriented with a proactive approach to sales.
- Team player with a collaborative mindset and strong work ethic.
- Adaptability and resilience to thrive in a fast-paced and dynamic environment.
- Passion for the events industry and a commitment to delivering exceptional customer experiences.
What’s next?
If this opportunity excites you, please get in touch with your CV and cover letter to aoife.hoey@conferencepartners.com explaining why you would be a great candidate!