Careers

We’re recruiting for a Bid / Proposal Manager

Job Description

The Bid/Proposals Manager will play a vital role in securing international and national conference business for CPI. More specifically, they will: 

  • Maintain a deep understanding of our clients, market segment, competition, not-for-profit environment and emerging trends within the industry, sharing industry knowledge and insights with the broader team 
  • Create and maintain strong relationships with clients and provide them with tailor-made creative programmes 
  • Analyse industry trends to identify business opportunities that generate revenue resources and profitability 
  • Generate and close leads from the national and international agencies and clients, independently and in support of the Senior Management Team 
  • Develop and maintain productive and collaborative relationships with venues, suppliers, destinations and convention bureaus
  • Liaise with suppliers – hotels, venues, transport, restaurants and activities etc. – to develop our unique and exciting programs and associated budgets
  • Compile detailed and accurate budgets to accompany proposals by seeking all costs based on the conference brief
  • Create Bid/Proposal visual identities and content in conjunction with the Marketing, Communications and Creative Teams to create compelling and creative proposals and responses
  • Co-ordinate and deliver client site inspections
  • Maintain an active pipeline, exploring both new and existing market opportunities
  • Bid/Proposal planning and management, including timeline creation and management
  • Preparing and negotiating contracts
  • Report on the status and value of all opportunities through the CRM system
  • Working closely with the Operations Team during the handover period and throughout the client’s journey with CPI to secure repeat conferences and long-term client relationships
  • Create post-conference case studies to feed into our marketing content
  • Lead and participate in organisation-wide change management initiatives which have implications for performance in the operations/sales function
  • Participating in networking events, trade shows and forums 

    We look for candidates who are:

    • Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
    • Passionate; passionate about the work you do, and that excites and inspires others
    • Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
    • Confident and Self-Assured; Isn’t daunted by the task of leading projects and taking responsibility for their success
    • Intuitive; you know how to access the key players and create the trust relationship to generate new leads across multiple sectors
    • Curious: You strive to know the client and the industry – The ‘What, Why and How’ of their strategy and tactics
    • Ingenuity: Finding creative ways to solve problems and create opportunities
    • Fearless: Acting with confidence and without fear of failure
    • Quality: Taking pride in the craft and the robustness of our output
    • Collaborative: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’

     

    Skills Required

    Highly organised, mature person with a minimum of 5 years experience in a similar role. Excellent communication and planning skills, experience in marketing and promoting events, good financial skills, excellent presentation skills and a professional appearance are required. The candidate must be hard-working, committed, a team player, ability to work on their own initiative. 

    • Experience in pitching to the C-Suite and senior-level leadership 
    • Ability to quickly build and grow effective relationships with internal and external stakeholders 
    • Resilient, enthusiastic team player with a willingness to learn
    • Imaginative problem solver
    • Exceptional creative writing skills & budgeting ability
    • Attention to detail is paramount
    • Self-motivated and able to work effectively both independently and as part of a team
    • Awareness of international cultures and their differences/expectations
    • Track record of overachieving goals and targets
    • Ability to work to multiple deadlines 

      10 Reasons to Work for CPI

      • Our people are our brand; work for a company with a culture of developing talent and recognising employee worth.
      • World-class learning and training opportunities and a mentor programme to ensure your personal development needs are met.
      • Several departments within one company offer multiple opportunities for career growth.
      • A diverse and inclusive workplace with employees from all over the world and various professional backgrounds.
      • Global opportunities with employees encouraged to work across borders and explore new destinations.
      • Network and build relations with the most influential in the industry at national and international events.
      • Early finish on the last Friday of the month
      • Our Birthday present to you is a day off

      If this sounds like the perfect role for you, and you are the perfect candidate for us, get in touch! Send your CV and Cover Letter to claire.smyth@conferencepartners.com

      We’re recruiting for a Delegate Services Executive

      Job Description

      Reporting to the Delegate Services Manager, the Delegate Services Executive will be part of a strong customer-centric team dedicated to providing a professional and efficient service delivering virtual, hybrid and in-person conferences.  Working as an integral member of conference project teams, you will have the opportunity to take responsibility for the event’s delegate support, administrative, financial and technical aspects.   

      As technologies continue to develop, so will this role.  However, the key responsibilities and skills are:  

      Key responsibilities include:  

      Customer Support: 

      • Directly interact with our customers (conference delegates, sponsors and speakers) via email and phone, to manage and resolve requests they may have
      • Management of online registration for delegates, sponsors and speakers using our online registration software, Events Air.
      • Management of delegate databases
      • Responsible for writing copy for information and marketing emails to delegates
      • Management of accommodation and tour bookings
      • Delivery of customer support and registration functions during a live event 

        Technology: 

        • Set up of online registration platform
        • Skills include a basic understanding of HTML coding and some basic video editing skills 

        Financial: 

        • Management of conference finances, including invoicing, bank reconciliation, credit control and report compilation 
        • Analyse financial figures to accurately provide regular updates to Account Managers and Clients.  

        Administrative: 

        • Assisting with the logistical management of a conference and providing onsite support.
        • Responsible for collation and preparation of reports
        • Day-to-day upkeep of the website and make changes as necessary
        • Corresponding with suppliers
        • Attending client meetings and minute taking
        • Additional ad hoc duties as required. 

          Personal Qualities  

          • Familiar with event IT systems (i.e. EventsAir is preferable but not required as full training will be provided) 
          • Ability to plan, prioritise and execute project activities in a timely manner to strict deadlines 
          • Excellent knowledge of MS Office, in particular, Excel 
          • Outstanding organisational skills and a keen eye for detail  
          • Problem solver and innovative thinker
          • Resilient with the ability to adapt and respond to challenging situations
          • Confident and capable, with excellent communication skills
          • Self-motivated and able to work effectively both independently and as part of a team
          • Flexible to work outside office hours and to travel to overseas events 

            Requirements: 

            • 3rd level qualification in Business Management or similar 
            • 2 years’ experience in a relevant professional office environment 
            • Experience working in an agency or on project-based work is an advantage 
            • Technical ability, HTML, database management 

             

            Full training will be provided.  

             

            Job Type 

            Full-time, permanent 

            Package:  

            Competitive package, salary dependant on experience.  

             

            Contact:  

            Please send your CV and cover letter to Laura Doyle laura.doyle@conferencepartners.com 

             

            We’re recruiting for a Business Operations Coordinator

            Job Description

            Reporting to the Chief Operating Officer, our Business Operations Coordinator will handle day-to-day activities that enable business processes and functions to run smoothly. The role requires exceptional organisational, time management and project tracking abilities, as well as strong communication skills.

             

            More specifically, they will:

            • Proactively engage with the business to increase the team’s understanding of the evolving business information requirements and systems.
            • Foster and encourage compliance through internal controls, including policies, procedures and delegations, to manage how decisions and actions are undertaken to achieve CPI’s objectives.
            • Coordinate and participate in organisation-wide change management initiatives which have implications for performance in the operations/sales functions
            • Provide administrative support to the COO and Senior Management Team as assigned
            • Responsible for maintaining various processes and guidance materials on different business functions, including HR and resourcing, research support, financials, data management and communication
            • Ensure accuracy, integrity, and timeliness of all financial accounting and reporting
            • Travel Management including organising transport, preparing travel itineraries, collating briefing documents for meetings and expense processing.
            • Coordinate staff training and development efforts, including creating training plans and materials and conducting training sessions on business systems
            • Maintain employee records and coordinate onboarding activities.
            • Plan and coordinate company events such as team days, trade shows, and conferences.
            • Coordinate meetings, including preparing and distributing agendas, minutes, proposals, cost estimates, and briefing documents for internal and external meetings.
            • Maintain productive and collaborative relationships with venues, suppliers, destinations and convention bureaus
            • Liaise with suppliers – hotels, venues, transport, restaurants and activities etc. to develop our supplier register
            • Compile detailed and accurate budgets to accompany business proposals and financial submissions
            • Participating in networking events, trade shows and forums
            • Undertake data updates and perform system administrator functions, ensure data integrity through continually monitoring and improving data quality and standards, develop and document standards and processes, and ensure records are up to date
            • Assist with confidential and sensitive situations and legal documents with diplomacy and discretion
            • Champion CPI’s culture by fostering an environment of teamwork, professional development and empowerment, creating an environment that demonstrates behaviours consistent with our values

             

            We look for candidates who are:

            • Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
            • Passionate; passionate about the work you do, and that excites and inspires others
            • Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
            • Confident and Self-Assured; Isn’t daunted by the task of leading projects and taking responsibility for their success
            • Intuitive; you know how to access the key players and create the trust relationship to generate new leads across multiple sectors
            • Curious: You strive to know the client and the industry – The ‘What, Why and How’ of their strategy and tactics
            • Ingenuity: Finding creative ways to solve problems and create opportunities
            • Fearless: Acting with confidence and without fear of failure
            • Quality: Taking pride in the craft and the robustness of our output
            • Collaborative: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’

             

            Skills Required

            Highly organised, with a love for systems and detail, we are looking for candidates with a minimum of 2 years of experience in a similar role with demonstrated experience in providing support at an executive level. Excellent communication, planning and presentation skills, strong financial acumen, and an ability to tailor their approach to the audience and desired outcome are prerequisites.
            A vital element of the role will be the back-end management and configuration of CPI’s business systems monday.com, salesforce and HR Locker, establishing dashboards, workflows, and reports.
            The candidate must be hard-working, committed, a team player, ability to work on their initiative.

            • Ability to quickly build and grow effective relationships with internal and external stakeholders
            • Resilient, enthusiastic team player with a willingness to learn
            • Imaginative problem solver
            • Strong creative writing skills & budgeting ability
            • Attention to detail is paramount.
            • Self-motivated and able to work effectively both independently and as part of a team
            • Awareness of international cultures and their differences/expectations
            • Ability to work to multiple competing deadlines

            10 Reasons to Work for CPI

            • Our people are our brand; work for a company with a culture of developing talent and recognising employee worth.
            • World-class learning and training opportunities and a mentor programme to ensure your personal development needs are met.
            • Several departments within one company offer multiple opportunities for career growth.
            • A diverse and inclusive workplace with employees from all over the world and various professional backgrounds.
            • Global opportunities with employees encouraged to work across borders and explore new destinations.
            • Network and build relations with the most influential in the industry at national and international events.
            • Early finish on the last Friday of the month
            • Our Birthday present to you is a day off

            If this sounds like the perfect role for you, and you are the perfect candidate for us, get in touch! Send your CV and Cover Letter to caroline.stanners@conferencepartners.com.

            We’re recruiting for a Senior Account Manager

            Create inspirational and powerful virtual and face to face conferences & travel around the UK and Ireland to deliver them!

            This is a brilliant opportunity to join CPI, an international award-winning professional conference organiser and further your career in conference production. We believe it is our responsibility to harness your creativity, conference design and maximise technology to create new value for our clients and their delegates.

            Together we are a dynamic and passionate team, developing and delivering amazing conferences for our clients. Working as part of a close-knit and creative operations team, you will be an integral part of the conference development process from beginning to end.

            CPI can promise you an environment that not only encourages your best but also rewards it with plenty of room to grow. Our success is powered by people and technology; we are always seeking ways to amaze our clients.

            You will create and deliver diverse and scalable conference experiences and be the go-to person for your clients and their committees, supporting and guiding them through the planning process and delivering an exceptional experience for their delegates. You will have responsibility for all aspects of the conference, from budget and financial management to the marketing and communications strategy to drive delegate numbers and profitability.

             

            We look for candidates who are:

            • Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise
            • Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident
            • Passionate; passionate about the work you do, and that excites and inspires others
            • Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously
            • Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success
            • Creative; you then think and operate outside the box
            • Curiosity: Taking the time to look, learn and discover something new every day.
            • Ingenuity: Finding creative ways to solve problems and create opportunities.
            • Fearlessness: Acting with confidence and without fear of failure.
            • Quality: Taking pride in the craft and the robustness of our output.
            • Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’.

             

            What we need from you:

            • Third level qualification in event management, business administration, or project management is essential
            • Minimum five years experience
            • Exceptional verbal, written, communication, presentation skills and stakeholder engagement
            • Solutions focussed, with the ability to quickly problem-solve
            • Commercially astute
            • Assimilates complex information quickly
            • Will have curiosity and the desire to learn about our clients

             

            What’s next?

            If this opportunity excites you, please get in touch with your CV and cover letter to caroline.stanners@conferencepartners.com explaining why you would be a great candidate! 

            We’re recruiting for a Customer Service Administrator

            Location: Dublin           Sector: Conference Management Company 

            Function: Delegate Services Team          Hours: Full Time 

            This exciting new role combines customer support, financial, technology and administration skills within our International Conference and Events Company. Due to the pandemic, our business model has transitioned from organising large scale International in-person Conferences, to also delivering Virtual Conferences through our digital platforms. We are looking to expand the team to include an Customer Services Administrator within the Delegate Services Team. This is an exciting and diverse role which requires a confident and capable all-rounder with a diverse range of skills and talents. 

             

            JOB DESCRIPTION:

            Reporting to the Delegate Services Manager, the Account Executive will be part of a strong customer centric team dedicated to providing a professional and efficient service delivering virtual, hybrid and in-person conferences.  Working as an integral member of conference project teams, you will have the opportunity to take responsibility for the customer support, administrative, financial and technology aspects of the event.  

            As technologies continue to develop, so will this role.  However, the key responsibilities and skills are: 

            Key responsibilities include: 

            Customer Support:

            • Directly interact with our customers (conference delegates, sponsors and speakers) via email and phone, to manage and resolve requests they may have
            • Management of online registration for delegates, sponsors and speakers using our online registration software, Events Air.
            • Management of delegate databases
            • Responsible for writing copy for information and marketing emails to delegates 
            • Management of accommodation and tour bookings
            • Delivery of customer support and registration functions during live event

            Technology:

            • Set up of online registration platform
            • Set up and management of online virtual platform
            • Skills include a basic understanding of HTML coding and some basic video editing skills

            Financial:

            • Management of conference finances, including invoicing, bank reconciliation, credit control and report compilation
            • Analyse financial figures to accurately provide regular updates to Account Managers and Clients. 

            Administrative:

            • Assisting with the logistical management of a conference and providing onsite support.
            • Responsible for collation and preparation of reports
            • Day-to-day upkeep of website and make changes as necessary
            • Corresponding with suppliers
            • Attending client meetings and minute taking
            • Additional ad hoc duties as required.

            Personal Qualities 

            • Familiar with event IT systems (i.e. EventsAir is preferable but not required as full training will be provided)
            • Ability to plan, prioritise and execute project activities in a timely manner to strict deadlines
            • Excellent knowledge of MS Office, in particular Excel
            • Outstanding organisational skills and a keen eye for detail 
            • Problem solver and innovative thinker
            • Resilient with the ability to adapt and respond to challenging situations
            • Confident and capable, with excellent communication skills
            • Self-motivated and able to work effectively both independently and as part of a team
            • Flexible to work outside office hours and to travel (when we can) to overseas events

            Requirements:

            • 3rd level qualification in Business Management or similar
            • 3 years’ experience in a relevant professional office environment
            • Experience working in an agency or on project based work an advantage
            • Technical ability, HTML, database management

            Full training will be provided. 

              Job Type

              Full time, permanent

              Package: 

              Competitive package, salary dependant on experience. 

              Contact: 

              Please send your CV and cover letter to Deirdre Geraghty deirdre.geraghty@conferencepartners.ie 

              We’re recruiting for a Business Development and Marketing Representative

              Location: Dublin      Sector: Conference Management Company 

              Function: Commercial Team      Hours: Full Time 

              Conference Partners International, an awarding winning company, is an international leader in the global event and conference industry. We have 23 years’ experience in managing International and National conferences with offices in both Ireland and the UK. Our remit is to take over the logistical, financial, educational, commercial and communication management of an in person, virtually or hybrid conference. We believe that our people are central to our success. As a company, we place great importance on team work and forging lasting relationships. As a result of proactively securing a large amount of business for Ireland and the UK in the coming years we are expanding our company and the following position is available in our Dublin office

               

              JOB DESCRIPTION:

              We have a very exciting opportunity to join a growing team of dedicated conference professionals delivering high quality conferences and virtual events. We are seeking a commercially minded, intuitive Business Development and Marketing Representative with a minimum of 2 years’ experience in a business development and marketing role. 

              You must be passionate, dedicated, and knowledgeable about creative marketing, selling smart and have a proven experience of applying these skills in the business environment. Knowledge of the Conference and Events industry would be of an advantage but not essential. 

              This new role will have responsibility for marketing and business development within the sponsorship and exhibition team of Conference Partners International. You will take responsibility for understanding the intellectual content of the conferences, ensuring that your marketing and sales campaigns reflect a sense of pride and dedication to ensuring their success. 

              Reporting to the Commercial Director, the Business Development and Marketing Representative will work alongside the Conference Account Managers ensuring all KPI’s are met. The role is split between marketing across all platforms, sales presentations, and project lead research with some flexibility around working hours to maximise the business development opportunities as some of the leads maybe based overseas. 

              The ideal candidate will be results-driven, commercially minded, self-motivated and have the ability to successfully manage multiple projects in a timely manner. You will be an ambitious, yet sociable individual who wants to grow in a role alongside an energetic, entrepreneurial, and vibrant team. You will have proven business development and marketing experience and an excellent track record in delivering successful marketing campaign that drive commercial revenue. 

              Key responsibilities include: 

              • Delivering an effective marketing strategies that drive commercial revenue 
              • Manage, maintain and develop strong relationships with key clients to deliver increased revenues. 
              • Conducting thorough analysis of potential sponsors and exhibitors 
              • Over achieve on identified commercial targets and communication activity. 
              • Produce and execute the marketing plan for commercial sales. 
              • Focus on new business development to grow the client base. 
              • Assisting with association conference research projects and identifying key opportunities 
              • Attending events and liaising with industry partner’s onsite to ensure that their contract is fulfilled and all of their concerns and needs are addressed. 
              • Maintaining a sales database, reporting activities and preparing contracts. 
              • Ad Hoc duties as required. 

              Key skills required: 

              • Minimum of 2 years’ experience in a Business Development and Marketing role 
              • Track record in delivering and exceeding marketing and sales KPI’s. 
              • Desire and ability to source and deliver revenue from new customers. 
              • Sound commercial awareness, excellent organisational skills. 
              • Ability to negotiate confidently at all levels. 
              • lf-motivated and able to work effectively both independently and as part of a team. 
              • Excellent interpersonal skills and the ability to effectively communicate with and relate to all levels. 
              • Ability to work to strict deadlines. 
              • Good knowledge of MS Office Suite, including: MS Word, Outlook, and Excel. 

              Package: 

              Excellent package, salary dependant on experience. 

              Contact: 

              Please send your CV to Colm O Grady, Conference Partners International, referring the position Email: colm@conferencepartners.ie 

              R

              The Top 10 Reasons To Work For CPI

              1.  Our people are our brand – work for a company with a culture of developing talent and recognising employee worth.
              2.  World class learning and training opportunities available on a regular basis and a mentor programme to ensure your  personal developments needs are being met.
              3.  Several departments within the one company which offer multiple opportunities for career growth.
              4.  Work in a modern comfortable environment. Our offices are only 6 years old and are easily accessible by both luas and the  M50
              5.  Enjoy outstanding benefits including an excellent salary package, a wellness and wellbeing programme and a social programme.
              6.  A diverse and inclusive workplace with employees from all over the world and from various different professional  backgrounds.
              7.  Global opportunities with employees encouraged to work across borders and explore new destinations.
              8.  Network and build relations with the most influential in the industry at both national and international events.
              9.  Early finish on the last Friday of the month
              10.  Our Birthday present to you is a day off

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